Request for Proposals

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Request for Proposal – ERP Software

Proposal Release Date: August 12, 2026

Please provide questions to Neosho School District no later than September 4, 2026.

Proposals must be received by September 9, 2026 at 1:00pm.

Finalist Interview/Product Demonstration: September 14–17, 2026

Attn: Collyn Carey, CFO
ERP Software RFP
Neosho School District
418 Fairground Rd
Neosho, MO 64850
417-451-8600 ext. 1103
careycollyn@neoshosd.org

Introduction

Neosho School District is a public K-12 school district in Southwest Missouri. The district currently serves approximately 5,000 students and 700 employees. Neosho School District comprises 13 campuses that span from the Historic Downtown Square to Goodman, Missouri.

Scope of Services to be Provided by Vendor

Neosho School District is seeking a software provider for Public School ERP products. Product must provide the following:

• Financial Management
• Human Resources
• Payroll & Timeclock
• Employee Portal

Please see Appendix A for specific functionality.

RFP Selection Timeline

• August 12, 2026 – RFP Posted
• September 4, 2026 – Questions submitted to District
• September 9, 2026 – Responses to RFP deadline
• September 14–17, 2026 – Presentations to District representatives
• September 21, 2026 – Selection Approved by Board of Education
• Full Product Implementation no later January 1, 2028

Proposal Format and Requirements

Please address the following topics in order in a written proposal. You may submit additional information on your firm, but only the proposal itself will be submitted to the Board of Education for selection. Other material will only be supplied by the Board of Education’s request.

Please note, Neosho School District reserves the right to reject any and all proposals that do not meet the district’s requirements or should a satisfactory provider not be found.

RFP Response Requirements

• Available Modules within ERP
• See Appendix A for details

• Technical Specifications and District technical requirements

• Data Storage availability and what happens to data in the event of NSD discontinuing use of the product.

• Products that integrate with your program

• Please provide a description of updates and backups for programs within your system.

• Experience in public education sector
• Specifically, number of Missouri school districts currently served, number of K-12 districts nationally, and number of years serving K-12 clients

• Please provide a thorough description of the conversion process.

• Please provide a thorough description of security measures taken by company to protect data and personal information.
• Please provide applicable information on data encryption standards, multi-factor authentication capabilities, typical data breach incident response, FERPA compliance and Sunshine Law support procedures.

• What cybersecurity is required of the district?

• Please provide a fee schedule for, at minimum, the first 5 years of service.

• What are the firm’s expectations of the District, its employees and Board of Education?

References

• Please provide relevant references for public education services, specifically clients that have enrollment of 3,000 to 7,000 students.

• Is the firm currently working in the State of Missouri with any public school districts? If so, please provide the district name and contact information.

• Please provide a short statement regarding why your product is the "right" choice for the Neosho School District and what sets your firm apart from competitors.

Proposals are due no later than 1:00pm on Wednesday, September 9, 2026.

Proposals may be submitted to Collyn Carey, Chief Financial Officer at 418 Fairground Rd., Neosho, MO 64850 or electronically at careycollyn@neoshosd.org.

Evaluation Criteria

Neosho School District will select a firm based on the following criteria:

• Software functionality, security and compatibility with existing programs.
• Experience with public education with extra consideration given to those who have experience within the State of Missouri.
• References provided
• Cost to district

Appendix A

Specific product functionality per department:

Finance

• General Ledger
• Budget Development
• Purchase Orders/Requisitions
• Accounts Payable
• Asset tracking
• Missouri School Finance Reporting
• Grant Tracking
• Activity Fund Accounting
• Bank Reconciliation
• Financial analytics and reporting
• Expense Reimbursement Tracking
• Documentation uploads
• EPayables Compatibility

Human Resources

• Applicant tracking
• Electronic onboarding
• Evaluations
• Contract Generation
• Personnel Records
• Certification Tracking
• Position Control
• Employee Access Portal

Payroll

• Missouri School Payroll Processing
• Salary Schedules
• Historical Reports
• ACA Reporting
• State and Federal Reporting, including but not limited to 941, retirement, multi-worksite, and unemployment
• W-2 processing
• Employee Self Service
• Leave Requests
• Time entry
• Online Benefit Enrollment

Miscellaneous

• Integrations with the following products:
• PowerSchool
• Frontline
• Clever

• Banking Integration
• Automated Export Capabilities