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Request for Proposals

  • Neosho School District Request for Proposal (RFP): Integrated Pest Management Services

    I. Introduction
    Neosho School District (District) is requesting proposals from qualified contractors to provide Integrated Pest Management (IPM) services across all district facilities. The contractor must provide safe, effective, and professional pest control services while following state and federal regulations, including Missouri Revised Statutes Chapter 281.

    II. Submission Instructions
    Deadline: October 3, 2025 at 2:00 PM (CT)
    Location: 418 Fairground Rd, Neosho, MO 64850
    Copies Required: Three hard copies of the complete proposal. Bid packet must be clearly marked RFP - Integrated Pest Management Services.
    Tours: Building tours must be scheduled by September 22, 2025.
    Questions: Direct inquiries to Steffen Wiest, Executive Director of Operations.
    Questions Due: September 22, 2025. Updates, if applicable, will be posted to the district website on September 24, 2025.

    No proposals will be accepted after the deadline.

    III. Contract Term
    Initial term: November 1, 2025 to June 30, 2026.
    The District may renew the contract annually for up to two additional years (July 1, 2026 to June 30, 2027, and July 1, 2027 to June 30, 2028).

    IV. Proposal Evaluation & Scoring (100 points total)

    1. Cover Letter – Company name, address, and contact info (10 points)

    2. Company Background – History, qualifications, experience (10 points)

    3. IPM Approach (60 points): initial approach and cost, service timeline, pest strategies, communication plan, reporting plan, anticipated costs for all years

    4. Commercial References – Three accounts with contact info (10 points)

    5. School References – Three K-12 district accounts, if available (10 points)

    V. Service Requirements
    A. Targeted Pests: insects (cockroaches, pantry pests, spiders, ants, silverfish, water bugs, crickets, beetles) and rodents (mice, rats).
    B. Pesticide Use: only EPA, FDA, state, and local approved materials near food prep/storage.
    C. Response: must respond within 24 hours at no extra cost. Extra treatments included.
    D. Treatment Areas: all facilities, especially kitchens, cafeterias, and food storage areas.
    E. Compliance: must follow National Pest Control Association standards and RSMo Chapter 281.
    F. Facility Protection: precautions to prevent injury and property damage.

    VI. Compliance & Documentation
    Contractor must provide proof of $1,000,000 liability insurance ($2,000,000 aggregate recommended), copies of certified applicator licenses, Material Safety Data Sheets, and service reports after each visit (including pest activity, sanitation recommendations, chemicals used, and service details).

    VII. Proposal Requirements Checklist

    • Cover letter (company info)

    • Company background

    • Detailed IPM approach

    • References (commercial and school)

    • Insurance certificate, licenses, and SDS sheets

    • Three hard copies of the proposal

    VIII. Terms & Conditions
    The District reserves the right to reject any or all proposals. The District is not responsible for preparation costs. The selected contractor must enter into a written agreement with Neosho School District.

    Neosho School District Integrated Pest Management Services – Bid Form
    Vendors must complete this form and provide costs for each facility by year (Year 1, Year 2, Year 3).

    Facilities listed:
    Neosho High School, Neosho Middle School, RISE Elementary, Benton Elementary, Field Early Childhood Center, Carver Elementary, Central Campus, South Elementary, Neosho Junior High, Goodman Elementary, Ag Center, Transportation/Bus Garage/Warehouse, Grounds Facility, Administration Building, CEI/LINC Autism Center.

    A total cost for all facilities is required.

    Authorized Signature: ____________
    Printed Name & Title: ____________
    Date: ____________

    Download RFP PDF

  • Request for Proposal
    Demolition of Multiple Structures – RISE Elementary Vicinity

    RFP No.: 26-001
    Issue Date: August 29, 2025
    Proposal Due: October 3, 2025 at 1:00 PM (CT)

    1. Introduction

    The Neosho School District is soliciting sealed proposals from qualified demolition contractors for the removal of multiple structures located near RISE Elementary, 201 North Washington Street, Neosho, Missouri 64850. Work includes demolition, debris removal, site restoration, and compliance with all federal, state, and local regulations.

    2. Project Scope of Work

    The demolition project consists of removing multiple structures in the vicinity of RISE Elementary. The areas identified for demolition are shaded in orange on the attached aerial map (Attachment A).

    Scope includes:

    • Demolition and removal of all buildings and structures within shaded zones.

    • Removal of foundations, slabs, footings, and associated improvements.

    • Proper disconnection and capping of utilities.

    • Hazardous materials abatement and lawful disposal.

    • Hauling and disposal of debris.

    • Backfilling, grading, and site restoration.

    • Protection of active school facilities and nearby infrastructure.

    3. Mandatory Pre-Bid Meeting

    A mandatory pre-bid meeting and site walk will be held:
    Date/Time: September 16, 2025 at 1:00 PM (CT)
    Location: RISE Elementary, 201 North Washington Street, Neosho, Missouri 64850

    Bids from firms not signed in will be rejected as non-responsive.

    4. Submission Requirements

    Proposals must include:

    • Company profile, qualifications, and demolition experience.

    • Proof of licensing, bonding, and insurance.

    • Proposed project schedule.

    • Itemized cost proposal (breakdown by structure if required).

    • Three references.

    • Signed W-9 and Bidder’s Pledge/Agreement.

    5. Proposal Timeline

    RFP Issued: August 29, 2025
    Mandatory Pre-Bid Meeting: September 16, 2025 at 1:00 PM (CT)
    Questions Due: September 22, 2025
    Proposals Due: October 3, 2025 at 1:00 PM (CT)
    Board Approval: October 20, 2025

    6. Evaluation Criteria

    Proposals will be evaluated based on:

    • Experience and Qualifications (25 percent)

    • Cost Proposal (25 percent)

    • Safety Record and Compliance (20 percent)

    • Schedule and Timeline (15 percent)

    • References (15 percent)

    7. District Terms and Conditions

    • Contractor must comply with prevailing wage laws.

    • OSHA 10-hour training is required.

    • Performance and payment bonds must be provided.

    • Contractor is responsible for all permits, fees, and licenses.

    • Proof of insurance is required.

    • Neosho School District will provide all dumpsters for removal of equipment.

    • An excess debris area can be provided for base concrete.

    8. Submission Instructions

    Sealed proposals must be clearly marked:
    “RFP – Demolition Services, RISE Elementary.”

    Submit proposals to:
    Neosho School District
    Attn: Operations
    418 Fairground Road
    Neosho, MO 64850

    Late or faxed/emailed proposals will not be accepted.

    9. Attachments

    • Attachment A: Site Map of demolition areas

    • Photos of structures

    • Bid Form

    • Insurance and Prevailing Wage Requirements

    Insurance and Prevailing Wage Requirements

    A. Prevailing Wage (Annual Wage Order No. 31 – Newton County)

    This project is subject to Missouri Prevailing Wage Law because it exceeds $75,000.

    The Annual Wage Order No. 31 for Newton County must be included in the contract specifications.

    Contractors are required to:

    • Pay laborers and mechanics not less than the prevailing wage rates specified in Wage Order No. 31.

    • Pay 1.5 times the prevailing wage for overtime (hours exceeding 10 in a day or 40 in a week), and 2 times the prevailing wage for work performed on Sundays or legal holidays.

    • Consult the official Annual Wage Order No. 31 for Newton County to determine applicable classification wage rates and include those in cost estimates.

    Resources:

    B. Insurance Requirements

    • Commercial General Liability: $2,000,000 per occurrence; $4,000,000 general aggregate per project.

    • Automobile Liability: $1,000,000 combined single limit, covering owned, non-owned, and hired vehicles.

    • Workers’ Compensation and Employer’s Liability: Coverage as required by Missouri law, with limits of $500,000 per accident, $500,000 per employee (disease), and $500,000 policy limit (disease).

    • Umbrella/Excess Liability: Additional $2,000,000 per occurrence and $2,000,000 aggregate, if needed to meet limits above.

  • Neosho School District

     

    Request for Proposal - Compensation Study August 19, 2025

    Sealed proposals must be received by October 3, 2025 at 1:00pm.

     

    Attn: Collyn Carey, CFO Compensation Study Neosho School District 418 Fairground Rd

    Neosho, MO 64850

    417-451-8600 ext. 1103

    careycollyn@neoshosd.org

     

     

    Questions may also be directed to Dr. Paul Schlag at the same address and phone number.

     

    Introduction

    Neosho School District, a public K-12 district in Southwest Missouri, serves approximately 5,000 students and employs 700 staff across 13 campuses, from the Historic Downtown Square to Goodman, Missouri. The district seeks a qualified consultant to conduct a comprehensive compensation study to address outdated salary schedules, ensure compliance with the Fair Labor Standards Act (FLSA), and develop fair, competitive, and sustainable salary structures for all 97 unique positions (Appendix A). The study aims to mitigate legal risks, align compensation with comparable Missouri school districts (4,000-7,000 students), and ensure long-term financial sustainability within the district's budgetary constraints.

     

    To maintain impartiality and avoid conflicts of interest, firms based in or with significant business, personal, or familial ties to Southwest Missouri (within a 100-mile radius of Neosho) are ineligible to apply.

     

     

     

    Scope of Services

    The selected consultant will conduct a comprehensive compensation study for all 97 staff positions (certified and non-certified - see Appendix A) to achieve the following objectives:

    • Ensure compliance with FLSA regulations, including proper classification of exempt and non-exempt positions and addressing potential violations.
    • Develop fair and competitive salary schedules benchmarked against comparable Missouri school districts (4,000-7,000 students) and, if applicable, national data.
    • Create sustainable salary structures that can be maintained over a 5-10 year period within the district's budgetary constraints.
    • Engage district stakeholders (e.g., staff, administrators, Board of Education) to gather input and ensure buy-in for proposed salary schedules.

    Specific deliverables include:

    • A comprehensive report comparing current compensation to market benchmarks, identifying FLSA compliance issues, and recommending solutions.
    • Proposed salary schedules for all 97 positions, including clear job classifications.
    • Proposed adjustments to Supplemental Pay including stipends, extra duty, and extended contracts.
    • A detailed implementation plan to transition to new salary schedules with minimal disruption.
    • A maintenance strategy for updating salary schedules every 3-5 years.
    • A final presentation to the Board of Education and administration on March 9, 2026.

     

     

    Data Responsibilities:

    • The district will provide current salary schedules, job descriptions for all 97 positions, and employee demographic data.
    • The consultant is responsible for collecting external benchmarking data from comparable Missouri districts and other relevant sources, ensuring the confidentiality and security of all sensitive information.

     

    Stakeholder Engagement:

    • The consultant will engage with district employees, administrators, and the Board of Education through methods such as surveys, interviews, or focus groups to gather input and build support for the proposed salary schedules.
    • The consultant will provide clear, accessible presentations during the study and a final in-person presentation on March 9, 2026.

     

     

     

    RFP Selection Timeline:

     

    • August 19, 2025 - RFP Posted
    • September 10, 2025: Optional Pre-Proposal Conference (Virtual, details to be provided to interested firms)
    • September 19, 2025 - Responses to RFP deadline
    • September 25 - October 3, 2025 - Firm Virtual Presentations to District representatives
    • October 6, 2025 - Firm Selection Approved by Board of Education
    • October 20, 2025 - Project Launch
    • December 15, 2025: Completion of data collection
    • January 2026: Meetings with key stakeholders
    • February 1, 2026: Submission of draft report
    • March 9, 2026 - Formal presentation to Administration and Board of Education

     

    Proposal Format and Requirements

    Proposals must be submitted in PDF format, not exceeding 20 pages (excluding appendices), and address the following in order:

     

     

     

    Firm Capabilities:

     

    • Services provided by your firm relating to compensation studies
    • List available resources (e.g., staff expertise, affiliations with other groups).
    • Detail experience conducting compensation studies for public school districts, with emphasis on Missouri districts of 4,000-7,000 students.
    • Provide a detailed methodology for the study, including:
      • Data collection and analysis processes.
      • Approach to benchmarking against comparable Missouri districts.
      • Methods for auditing FLSA compliance (e.g., review of job descriptions, classification audits).
      • Strategies for engaging district stakeholders (e.g., surveys, focus groups).
    • Include a project timeline with key milestones aligned with the district's schedule (November 10, 2025-March 9, 2026).
    • Outline expectations of the district, its employees, and the Board of Education.
    • Please provide a fee schedule for the compensation study.
    • Include a sample (redacted) compensation study report or deliverables from a prior project.
    •  

    References:

     

    • Provide at least three references from public school districts (4,000-7,000 students) for compensation studies completed within the last 5 years, including contact information and a brief description of the scope of work.
    • List any current or recent work with Missouri public school districts, including district names and contact information.
    • Please provide a short statement regarding why your firm is the "right" choice for the Neosho School District and what sets your firm apart from competitors.

    Impartiality Disclosure:

    • Disclose any business, personal, or familial ties to Southwest Missouri or Neosho School District employees to confirm impartiality.

     

    Evaluation Criteria

     

    Neosho School District will select a firm based on the following criteria:

     

    • Ability to Perform Services (25%): Demonstrated ability to deliver the requested services within the specified timeframe and with high quality.

    • Experience and Expertise (30%): Experience with public education compensation studies, with preference for Missouri districts of similar size and expertise in FLSA compliance.
    • extra consideration given to those who have experience within the State of Missouri - 30%
    • References (25%): Quality and relevance of references from comparable projects.
    • Cost-effectiveness (20%): Total cost and value provided within the district's budgetary constraints.

    Proposals are due no later than 1:00pm on Friday, October 3, 2025.

     

    Proposals may be submitted to Collyn Carey, Chief Financial Officer or Dr. Paul Schlag, Executive Director of Student Services at 418 Fairground Rd., Neosho, MO 64850 or electronically at careycollyn@neoshosd.org.

    Attn: Collyn Carey, Chief Financial Officer Neosho School District

    418 Fairground Rd

    Neosho, MO 64850

     

    Only the proposal itself will be submitted to the Board of Education for selection. Additional materials (e.g., firm brochures) will be provided only upon the Board's request.

    Appendix A

     

    Positions within the Neosho School District

     

    • 504 Coordinator
    • A+ Coordinator
    • Accompanist
    • Accountant
    • Accounts Payable Clerk
    • Activity Sponsor
    • Administrative Assistant
    • AFJROTC
    • Ag Facility Coordinator
    • Assistant Activities Director
    • Assistant Transportation Director
    • Assistant Principal - High School
    • Assistant Principal - Jr High
    • Assistant Principal - Middle School
    • Assistant Principal - Elementary
    • Audio Visual Technician
    • Band Assistant
    • Band Director
    • Behavior Specialist
    • Bright Futures Coordinator
    • Buildings and Grounds - Custodian
    • Buildings and Grounds - HVAC Technician
    • Buildings and Grounds - Maintenance
    • Bus Aide
    • Bus Driver
    • Bus Mechanic
    • Bus Safety Coordinator
    • Classroom Aide
    • Coach - High School
    • Coach - Jr High
    • Core Data/MOSIS Coordinator
    • Database Administrator
    • Department Chair
    • Director - Special Education
    • Director - Technology

    • Director of Transportation
    • Director of Activities
    • Director of Early Childhood Education
    • Director of NEWCaps
    • Director of Safety and Security
    • District Printer
    • Educational Technology Director
    • ESL Coordinator
    • ESL Paraprofessional
    • Executive Administrative Assistant
    • Executive Director of Elementary Education
    • Executive Director of Operations
    • Executive Director of Secondary Education
    • Executive Director of Student Services
    • Food Service Manager
    • Food Service Cook
    • Guidance Counselor
    • Health Services - LPN
    • Health Services - RN
    • Human Resources Director
    • Instructional Paraprofessional
    • Librarian
    • Literacy Coach
    • Mail Courier
    • Maintenance - Electrician
    • Maintenance - Journeyman Plumber
    • Media Services - Library Assistant
    • Paraprofessional
    • Parent Educator
    • Payroll and Benefits Clerk
    • Police Officer
    • Principal - High School
    • Principal - Jr High
    • Principal - Middle School
    • Principal - Elementary School
    • Public Relations Director
    • Registrar
    • RootEd Advisor
    • School Farm Consultant
    • School Social Worker
    • Secretary
    • Social Media Community Coordinator
    • Special Education Paraprofessional
    • Special Education - Physical Therapist

    • Special Education - Process Coordinator
    • Special Education - Psychological Examiner
    • Special Education - Speech and Language Pathology Assistant
    • Special Education - Speech and Language Pathologist
    • Special Education - Teacher
    • Special Education - Occupational Therapist
    • Special Education - Occupational Therapy Assistant
    • Superintendent
    • Systems Administrator
    • Teacher - Early Childhood
    • Teacher - Elementary
    • Teacher - Middle
    • Teacher - Jr High
    • Teacher- High School
    • Teacher - Special Education
    • Teaching Methods Coach
    • Technology Lab Clerk
    • Technology Specialist
    • Technologist Facilitator